Much of any events success is dependent on its venue. Hence, make it a point to choose a good one for the sake of your attendees or guests.
There is a long list of items to consider if you want to choose a perfect venue for your event, but you can start with the following, which are also the most crucial:
There is probably no other more important issue to be considered than this, at least, in the early part of the preparation. Always remember that attendees are going to consider the time and money involved in attending your event, before they actually decide to go or not. Also, if this is going to be a national or interstate event, make sure the venue will be a small distance from the closest airport.
Capacity and Additional Rooms
When choosing a venue for your event, dont hesitate to your needs – this will be so much safer than underestimating them. This will give you breathing room in case some people show up unexpected on the actual day of the event. If you can find a venue that comes with some type of breakout rooms, that would make things more flexible for you. This is exactly the kind of solution you need in case you run into capacity issues.
WiFi for Big Groups
We are living in a time when WiFi connectivity has become a social necessity. Especially for bigger events with a larger number of guests or attendees, WiFi connectivity should be sufficient for everyone. There are many places that provide a dedicated signal when necessary, but its always best you ask.
Transportation and Parking Options
Whats the purpose of your event if nobody could come? When choosing a venue, be sure you are familiar with the different forms of transportation available, whether its bus routes, rideshare, walking distance, etc. Of course, parking should not be forgotten. If people know there would be problems with parking, they may not come at all.
This is yet another vital consideration that you should make. Basics will include audio-visual equipment, catering, and tables and chairs, which can all rack up your costs when sourced separately, as opposed to being packaged with the venue.
Flexibility of Event Date
Like most things in life, if not all, events too can be unpredictable. Things happen, form bad weather to misaligned schedules and so on. Hence, when possible, choose a venue that will be flexible in terms of your booking date. At the same time, you have to understand that this might be next to impossible under certain circumstances. After all, the need to fill their schedules to pay the bills. But if you come across a venue with some empty dates, maybe you can work something out.